Headcount management software

Trace Headcount

Manage headcount with software, not spreadsheets.

Save hundreds of hours for finance, talent, HR, and hiring managers. And get visibility into your most important investment.

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The future of headcount management is lean, collaborative, and agile.

OLD

Separate planning spreadsheets everywhere

FP&A is the bottleneck for approvals

Finance and HR each keep their own headcount tracker

Annual headcount targets get forgotten

NEW

Plans, approvals, and analytics, all in one platform

Automated workflows keep approvals moving

Everyone shares a single source of truth

Targets stay in sight and on track

Solutions

No team left behind.

Headcount management is a team effort — from the moment a role is planned, through hiring, updates, termination and backfills. Trace is the hub that gets everyone aligned and working towards the same goal.

Finance

Get annual planning, re-orgs, and forecasting done in less time, with more collaboration and control. Share analytics, without the pain of spreadsheet reconciliations.

HR

Be involved in every aspect of org design. Get visibility into financial constraints and plan changes. Improve communication with finance and talent.

Talent

Master capacity planning with advance access to hiring needs and predicted attrition. See approved roles directly in your ATS, no chasing finance.

Hiring Managers

Access org charts and analytics for your team. Manage your budget and hiring plans. Get roles approved and over to recruiting faster.

Planning

Build headcount plans in one place.

Give hiring managers self-service access to planning tools in Trace. Free finance and people teams from doing low-value busywork like collecting DIY spreadsheets. And have the time to start providing truly valuable business partnership.

Distribute budget targets

Capture hiring plans

Share approval status

Align on decisions

Workflows

Manage ongoing changes to plans.

Requests & Approvals

Capture requests and trigger approvals with a simple form for new hires, comp increases, department transfers, and other events.

Backfills and Other Changes

Track backfills, transfers, swaps and other changes. See a record of all change events associated with any employee.

Compensation Guidance

Hiring costs go way beyond salaries. Trace helps hiring managers plan for the full budget impact of their decisions.

Comments

Ask and answer questions on the spot. Clear up any confusion and keep hiring on track.

Review Policies

Setup multi-step workflows. Require approval or simply notify the recipient.

Complex Conditions

Trigger reviews or field requirement based on complex conditional logic.

Dashboard & Analytics

Deliver insights on demand.

Budget Impact Analysis

See available budget and the potential impact of your plans on funds remaining.

Hiring Tracker

Keep tabs on the status of your open headcount as it progresses through recruiting stages.

Budget vs Forecast Analysis

See where there’s variance and drill down to understand why.

Attrition Analysis

Predict attrition so you can mitigate its impact on your targets.

Budget Dashboard

Get a complete picture of your headcount expenses.

Integrations

Consolidate and reconcile your data.

Trace marries data from your request workflows with data from your HR and applicant tracking systems. And gives you a master view of positions open and positions filled. All reconciled back to the positions you planned.

View all our Integrations

Enterprise Grade Capabilities

Keep sensitive information secure and private.

Audit Exceptions

If there are inconsistencies or issues in your headcount plan, Trace will flag them for you and tell you how to fix them.

Custom Fields

Add your own custom fields to Trace to make sure you collect the right information for your company.

Advanced Roles & Permissions

Restrict access with customizable roles and conditional permissions.

Premium Onboarding

Complex integrations or workflows? Our implementation specialists go deep to make sure your project is successful.

Change Management Services

Leverage our expert team to learn how to set up world class operations and get your teams trained and onboarded.